Executive Assistant (PA / Mont Kiara KL)

Job Title: Executive Assistant / Personal Assistant  (Based in Mont Kiara , Kuala Lumpur)

Company Background & Overview:

• An established interior design firm with over 16 years of experience in the industry. Based in the Mont Kiara, Kuala Lumpur, specialise primarily in residential projects, with selected involvement in commercial interior projects across the Klang Valley
• Comprises approximately 35 team members, operate in a collaborative and growth-oriented environment that supports both creativity and performance. We offer a supportive platform for individuals who are passionate about design, sales, and professional growth within a dynamic and fast-moving environment.

Perks:

• Season Parking Subsidy
• Birthday Leave (After confirmation)
• Yearly Performance Bonus (Subject to company performance)
• Stagged Working Hours (10AM - 11AM start time)
• 5 Working Days / Week
• Basic Salary RM4,000 - RM6,000

Job Description:

• This Executive Assistant / Management Assistant / Personal Assistant role is mission-critical, not pure administrative. The position exists to act as the Founder’s execution arm and control tower, ensuring that decisions, directives, and priorities are translated into structured actions, tracked rigorously, and closed with accountability.  This role supports the Managing Director (Founder) directly and works across all departments. The successful candidate must be highly aligned, commercially aware, and capable of operating with discretion, speed, and ownership in a fast-paced leadership environment.

Job Responsibilities:

A. Executive Support & Confidential Affairs

• Manage and structure the Founder’s calendar, meetings, and priority follow-ups
• Coordinate sensitive matters with high discretion and integrity
• Act as a trusted gatekeeper for information, timelines, and commitments

B. Strategic Support & PDCA Execution

• Translate the Founder’s instructions into clear tasks, owners, deadlines, and outcomes
• Implement and monitor PDCA (Plan–Do–Check–Act) discipline across departments
• Track progress, chase closures, and escalate risks proactively
• Provide concise, decision-ready updates to the Founder

C. Task Management, Systems & Process Development

• Build and maintain a company-wide task tracking system (e.g. ClickUp / Notion / Asana)
• Partner with department heads to document SOPs, workflows, and checklists
• Ensure version control, accountability, and follow-through
• Create simple dashboards highlighting progress, bottlenecks, and corrective actions

D. Cross-Department & Organizational Coordination

• Bridge communication between the Founder and department leaders
• Support leadership teams in structured follow-ups and performance tracking
• Reinforce a culture of discipline, accountability, and execution
• Act as a neutral but firm enforcer of agreed priorities

E. Research, Tools & Continuous Improvement

• Research and recommend tools, systems, and workflows to improve efficiency
• Benchmark best practices from interior design, renovation, and adjacent industries
• Convert insights into practical internal frameworks and guidelines